Executive Secretary Job Description

Church related tasks:

• Receive visitors, salespersons and appointments to church office.
• Answer phone calls for church office.
• Process mail.
• Manage office operations (equipment, supplies, maintenance schedules, etc.)
• Assist church ministries in clerical, communication and supply needs.
• Manage all advertising operations for the church.
• Produce and publish the FirstWord and the Employee Newsletter
• Manage the church calendar
• Assist in church projects as needed. (Conferences, dramas, etc.)

Pastoral Secretarial tasks:

• Screen and process phone calls as per pastor’s instructions.
• Open and process incoming mail other than mail marked personal for pastor.
• Maintain files for church business matters.
• Take dictation and prepare outgoing letters, memos, etc.
• Manage monthly and yearly calendar for pastor.
• Make travel and accommodation arrangements for pastor.
• Manage weekly appointment list for pastor.
• Assist in pastoral projects and business as required.

Ohio District Secretarial tasks:

• Supervise calendar and critical date planning.
• Process all superintendent’s correspondence.
• Prepare materials for district board meetings.
• Maintain files for district matters.
• Maintain communication between district ministers and superintendent.
• Maintain close contact with district secretary in district administration duties.